Rochester Public Library District Board of Trustees Meeting

Draft Minutes

12/11/25

6:00 p.m.

Meeting called to order: 6:00 p.m. by  President Sarah Deen

Trustees present:

President Sarah Deen, Vice President Bob Tepatti, Secretary Elaine Honomichl Lewis,Trustee Karen Johnson, Trustee Erich Schroeder, Trustee Melissa Roselle

Trustees absent:  Trustee Jessica Ingold

Library Staff: Director Janet McAllister

Public Comment: None

Approval of Library Board Meeting Minutes:

A. The regular 11/13/25 minutes were reviewed

B.  A motion to approve the 11/13/25 regular meeting minutes byTepatti and a second by Schroeder; approved by acclamation.

Treasurer’s Report/Approval of Bills:

1.  Bills and treasurer’s report reviewed for month ending 11/30/25;

Budget is on track for new fiscal year 2025-2026; computer expenses are budgeted under special reserves

2. Motion to approve treasurer’s report and bills for months ending 11/30/25 by Roselle with a second by Tepati;  approved by Roselle, Deen, Johnson, Tepatti, Schroeder, Honomichl Lewis.

Unfinished Business: None

Committee Reports: 

1.  Personnel–meeting  scheduled for 1/12/26  to review fiscal year goals
2.  Finance-did not meet
3. Joint Use– scheduled to meet 2/3/26
4. FOL Liaison–FOL book sale was successful; election of officers in Jan. and next book sale in April

New Business:

1. Per Capita-reviewed and discussed next six chapters
2. Ethics Ordinance–reviewed; used template from Secretary of State.  A motion by Schroeder with a second by Johnson to approve Ethics Ordinance No. 2025-4 and approved by acclamation.
3. Annual Financial Report prepared by bookkeeping service was reviewed;  a motion to approve the Annual Financial Report by Schroeder with a second by Johnson and approved by  Roselle, Deen, Johnson, Tepatti, Schroeder, Honomichl Lewis.
4. Ad Hoc Building Committee

1.  Purpose of committee is for ongoing maintenance of building
2. A plan to be developed for maintenance; will work with Joint Use Committee for shared areas
3. Members of the ad hoc building committee –Trustee Schroeder, Trustee Roselle and President Deen

Other Business:  

Vice President Tepatti and Secretary Honomichl Lewis to schedule and conduct a closed record review and report back to the board for review and approval.

Communications:  Staff training day 12/5

Director’s Report:

1. Santa Holiday Program has  experienced a greatly reduced attendance the past three years; due to decreased participation and time/financial requirements, the program will discontinue.
2. Youth Services read to EC1 and daycares, led a homeschool program and attended Medline Plus ILAO webinars.
3. Adult Services conducted 10 Library on Wheels deliveries. Visited Carriages and Rochester Estates for residents to check out books and participate in storytime and making a craft.  
4. Attendance at programs; Day Book Club and Evening Book Club (10); Adult   4 programs attendance (17); Youth 14 programs attendance  (210); Teen 5 programs attendance (39) Family 4 programs attendance (41)
5.  Stats: Checkouts (3853); Door Count (1997); New patrons (7); Computer Use (187); Card holders (5624); Book a Librarian (2); Notary (12); License Renewal (5); Narcan (4) ;  Live chat (2)

Next Meeting Date:  January 8, 2026 

Adjournment: With no additional items to discuss, a motion for adjournment at 6:36 p.m. by Honomichl Lewis with a second by Tepatti and passed by acclamation.

Elaine Honomichl Lewis, Secretary