Rochester Public Library District Board of Trustees Meeting

Draft Minutes

11/13/25

6:00 p.m.

Meeting called to order: 6:03 p.m. by President Sarah Deen

Trustees present: 

President Sarah Deen, Vice President Bob Tepatti, Secretary Elaine Honomichl Lewis, Trustee Jessica Ingold,Trustee Karen Johnson, Trustee Erich Schroeder, Trustee Melissa Roselle Library Staff: Director Janet McAllister

Public Comment: None

Approval of Library Board Meeting Minutes:

A. The regular 10/9/25 minutes were reviewed

B. A motion to approve the 10/9/25 regular meeting minutes byTepatti and a second by Schroeder; approved by acclamation.

Treasurer’s Report/Approval of Bills: 

A. Bills and treasurer’s report reviewed for month ending 10/31/25;

Budget is on track for new fiscal year 2025-2026

B. Motion to approve treasurer’s report and bills for months ending 10/31/25 by Ingold with a second by Roselle; approved by Roselle, Deen, Johnson, Tepatti, Schroeder, Ingold, Honomichl Lewis.

Unfinished Business: None

Committee Reports: 

A. Personnel–meeting to be scheduled to review fiscal year goals

B. Finance-did not meet

C. Joint Use– met 11/3; discussed possible electronic vs. paper calendar D. FOL Liaison–Friends meeting was cancelled

New Business: 

A. Per Capita-reviewed and discussed five chapters 

B. Ethics Ordinance–reviewed to be voted on next month; used template from Secretary of State 

C. Succession Plan reviewed; a motion to approve the emergency succession plan by Tepatti with a second by Johnson and approved by acclamation 

D. License Plate Renewal Service-the library can no longer afford to offer service; a motion to discontinue license plate renewal service by Schroeder with a second by Tepatti and approved by Ingold, Roselle, Deen, Johnson, Tepatti, Schroeder, Honomichl Lewis.

Other Business: None 

Communications: Newspaper articles, thank you notes shared

Director’s Report: 

A. Denise to be representative for rural advisory committee-United Way B. Building insurance to increase Jan 1 by $300 to $400

C. Windows 11 install; issues with printers

D. Participated in U of I Mental Health First Aid Certification training

E. Working with schools for programs and grants

F. Passport Saturday was successful with 98 people in attendance

G. Webpage created for vetted medical information resources

H. Library Crawl - 97 people participated

I. Read at EC1 and daycares; led a homeschool program

J. Library on wheels 13 deliveries; BookBox 41 Youth; 25 Adults

K. Attendance at programs; Day Book Club and Evening Book Club (15); Adult 7 programs attendance (132); Youth 14 programs attendance (289); Teen 8 programs attendance (39) Family 3 programs attendance (50)

L. Stats: Checkouts (4583); Door Count (2404); New patrons (15); Computer Use (178); Card holders (5617); Book a Librarian (5); Notary (9); License Renewal (6); Narcan (5) ; Live chat (4)

Next Meeting Date: December 11, 2025

Adjournment: With no additional items to discuss, a motion for adjournment at 6:55 p.m. by Roselle with a second by Schroeder and passed by acclamation.

Elaine Honomichl Lewis, Secretary